Can Qoyod manage maintenance contracts automatically?

Yes, Qoyod allows users to create maintenance contracts and automatically issue recurring invoices based on the defined billing cycle.

Does Qoyod track work order costs?

Yes, Qoyod tracks each work order including spare parts, labor hours, and expenses to calculate real-time cost and profitability.

Can Qoyod manage multiple sites and projects?

Yes, each site or project can be tracked separately with detailed revenue, expenses, and profitability reports.

Is Qoyod compliant with ZATCA e-invoicing?

Yes, Qoyod is fully compliant with ZATCA Phase 1 and Phase 2 e-invoicing requirements.

Operations & Maintenance · Operations & Maintenance

Accounting software for operations, maintenance, and contracting companies.

Manages long-term maintenance contracts, calculates the cost of every work order across spare parts and labor, issues your recurring invoices automatically, and tracks each site's profitability, ZATCA certified.

Start a free trial Talk to sales

14 days free Work orders ZATCA compliant

Closed work order

#WO-3408 · 4,200 SAR

Scheduled maintenance

in 3 days · Site B

Operations & maintenance contracts dashboard

Online

Monthly revenue

524K SAR

▲ +21% vs. last month

Active contracts

▲ +3 new contracts

Open work orders

⚠ 5 need spare parts

Parts & labor cost

186K SAR

Auto-allocated to contracts

Latest work orders 3 of 28

Scheduled maintenance · Second-floor AC units

Annual contract · Site A · #WO-3408

4,200 SAR Done

Water pump repair · Site B

Urgent · #WO-3407

8,650 SAR Awaiting part

Electrical maintenance · Commercial complex

Quarterly contract · #WO-3406

2,800 SAR In progress

Qoyod customers

Operations & maintenance companies running on Qoyod

From maintenance workshops to contracting and facility-management companies, they manage their contracts and work orders on Qoyod.

Challenges

Three accounting problems in operations & maintenance

Long contracts, multiple sites, work orders consuming spare parts and labor, and recurring invoices with strict due dates. Qoyod solves three problems that drain every O&M company's profitability.

Work-order cost is imprecise

Every work order consumes spare parts and labor at different rates. Aggregating actual cost manually creates gaps between what you spend and what you bill the client.

Contracts and recurring invoices without a system

Monthly contract for one site, quarterly for another, invoices on strict dates. Issuing recurring invoices manually leads to delays, missed invoices, and eroding client relationships.

Site profitability is unclear

You serve dozens of sites across different clients, but which are profitable and which are draining you? Without overhead allocation, you keep delivering services at negative margins.

Solutions

Qoyod is built for operations & maintenance accounting

Four features that link the operations contract with its work orders, invoices, and parts in a single automated system.

Operations contracts and recurring invoices

Create the contract once with its cycle (monthly, quarterly, annual) and Qoyod issues invoices on their due dates automatically, sends them to the client, and posts the accounting entries without manual intervention.

Customizable billing cycles
One-click contract renewal
Advance contract-expiry alerts
Per-client price lists

Work orders with parts and labor

Each work order aggregates consumed spare parts + technician hours + direct expenses, and Qoyod calculates its actual cost and links it to the client's contract and site automatically.

Pull parts from inventory into the work order
Log labor hours at hourly rate
Real-time profit margin per order
Alert when the planned cost is exceeded

Site and project profitability

Every site or project has its own account with its revenue, direct expenses, and overhead. Know which site is profitable and which needs a re-price or contract termination.

Real-time site profitability report
Overhead allocation
Site-to-site comparison
"Most profitable contracts" report

ZATCA Phase 2 e-invoicing

Every contract, work-order, or maintenance-service invoice is issued in the authority's certified format, with a digital signature, QR code, and automatic submission to the ZATCA platform, with VAT returns ready in one click.

Phase 1 and Phase 2
Digital signature and QR code
Fast searchable archive
One-click VAT filing

Site profitability analysis

Know each site's profit before renewing its contract. Make the right pricing decision.

Before you renew a site's contract or cut a price, Qoyod shows you that site's revenue, its actual cost (parts + hours + overhead), and its profit margin, so you decide with numbers, not guesses.

Actual cost per work order
Real-time profit margin per site
Alert when the contract budget is exceeded

Annual maintenance contract · Commercial complex

28% margin

Annual contract value

240,000 SAR

12 monthly invoices

Actual cost

172,800 SAR

72% of contract value

Site service cost breakdown 72%

Labor

82,900

Spare parts

55,300

Transport / equipment

24,200

Overhead

10,400

Served segments

Twelve operations & maintenance business types using Qoyod

From technical maintenance workshops to contracting, facility management, transport, and logistics, Qoyod is built for every specialization in the sector.

Car maintenance centers

Maintenance orders + spare parts

Technical workshops

Orders + parts + labor

Furniture & carpentry workshops

Design + execution + materials

Construction & contracting companies

Projects + phases + budgets

Heavy equipment rental

Contracts + hours + maintenance

Property management companies

Facilities + rentals + maintenance

Shipping & transport companies

Fleet + shipments + drivers

Warehouses & storage companies

Space + movement + stock-take

Fuel stations

Sales + inventory + branches

Customs clearance companies

Transactions + fees + shipments

Food trucks & mobile businesses

Routes + sales + fuel

Water & beverage plants

Production + distribution + maintenance

Real success stories

Used by business owners and accountants

Real reviews from Google — 25,000 Saudi businesses rely on Qoyod every day.

25K+

Saudi businesses

100K+

monthly users

25M+

monthly transactions

10+

years in the market

An excellent, easy-to-use program, and the team picked it up quickly to run daily operations. A successful experience for running our operations.

Mosaab A.

Operations Manager

Management & Business

There has been a significant improvement in customer service over the past months. Responses are fast, engagement is quick, and follow-up is continuous.

Majed M.

Administrative Manager

Management & Business

A truly valuable program, mashallah. What matters most is that technical support is reachable 24/7 and resolves any issue in record time.

Rida A.

Accounts Manager

Accountants

The system is excellent, and the best part is the customer service that follows up with you weekly. I recommend trying it before deciding.

Zizo A.

Procurement Manager

Management & Business

Distinguished, excellent customer service around the clock. We tried the program for procurement, sales, inventory, and accounting, and the result was professional.

Jihad K.

Accountant

Accountants

A very smooth program, with customer service responsive 24 hours. A professional experience worth recommending to anyone in operations management.

Malek A.

Senior Accountant

Accountants

Have some questions?

Quick answers for operations & maintenance companies

Does Qoyod manage annual maintenance contracts and their monthly invoices automatically?

Yes. You create the contract once with its cycle (monthly, quarterly, annual), and Qoyod issues the invoices on their due dates automatically, sends them to the client, and posts the accounting entries without manual intervention. Pre-expiry alerts make renewal a one-click action.

How does Qoyod calculate work-order cost accurately?

Each work order aggregates parts pulled from inventory + technician hours at hourly rate + direct expenses. Qoyod calculates total cost and profit margin in real time and links the order to the client's contract and site, so you know each order's profitability before closing it.

Does Qoyod support managing multiple sites for different clients?

Yes. Every site has its own account in Qoyod that aggregates its contract revenue and its expenses across spare parts, labor, and overhead. Know which site is profitable and which needs a re-price or contract termination, with a data-backed decision.

Are contract invoices ZATCA-compliant?

Yes. Every contract, work-order, or maintenance-service invoice is issued in the ZATCA-certified e-invoicing format (Phase 1 and Phase 2), with a digital signature, QR code, and automatic submission to the platform, with VAT returns ready in one click.

Does Qoyod support pulling spare parts from inventory for work orders?

Yes. When you open a work order, you pull the needed spare parts from inventory, and Qoyod deducts the quantity automatically, adds the cost to the work order, and posts an accounting entry that maps the part's value to the correct cost account. Reorder alerts trigger when stock runs low.

How long does setup take before starting?

5 to 10 business days, depending on business size and number of active contracts. Setup includes: uploading clients and existing contracts, configuring billing cycles, spare-parts lists, labor rates, ZATCA settings, and training your team. Pro Services is available for a complete setup by our team.

Try Qoyod free for 14 days

Start by creating your first maintenance contract and opening your first work order in minutes. No credit card and no commitment.

Start your free trial Talk to sales

14 days free Work orders ZATCA compliant